Knowing your team’s capacity is key to making sure you have the right resources in place to complete your projects successfully.
To view the capacity of your team, it's first important that you've added your Projects and assigned your team members to them as resources.
Learning Team Users can access the Teams section from the main navigation menu.
If you manage multiple teams, you can expand or collapse each one by clicking the arrow next to the team name.
You can view team capacity on a Weekly or Daily basis. Each team member’s total allocation is shown as a percentage. Hover over the percentage to see:
Weekly Capacity
Assigned Hours
Available Hours
To see more detail, click the View Projects button. This shows:
Project Name
Priority
Health
Status
Team Member's Role
To update a team member’s default weekly capacity or apply PTO:
Go to the Team tab
Click the three dots on the far right of the user’s name
Choose Update Information or Manage Time Off
Update Information:
Manage Time Off:
View Capacity Insights
Cognota’s insights tools help you visualize performance, resource use, and operational trends, making storytelling and strategic decision-making seamless. In the Insights > Capacity section, admin can easily:
View trends in Demand, Allocation, and Capacity over time.
See utilization by team, business unit, or resource type.
Identify workload imbalances and resource-heavy project categories.
Best Practices
The Training Manager's Guide to Team Productivity & Meeting Training Demand
This eBook explores how training managers can boost team productivity and meet increasing training demand. Learn how to optimize capacity planning, streamline resource management, and leverage the right tools to deliver more training without overloading your team.
