Keeping time off up to date helps your team's capacity stay accurate — so workloads, project timelines, and scheduling all reflect who's actually available. You can log your own time off, or, if you manage a team, log time off on behalf of others.
Logging Your Own Time Off
Click your profile icon in the top right corner.
Select My Time Off.
Click Add Time Off in the top right.
Managing Time Off for a Team Member
If you're an admin or team manager, you can log time off on behalf of anyone on your team.
Go to Teams in the left navigation, then select the Team tab.
Find the team member, and click the ••• menu next to their name.
Select Manage Time Off.
This opens the Manage Time Off page for that person, showing their Upcoming Time Off and History.
Note: For time off to be reflected in Teams > Capacity, the team member must have a default weekly capacity set.
Adding Time Off
From either My Time Off or a team member's Manage Time Off page:
Click Add Time Off.
Set a Start Date and End Date.
Choose a Time Off Type: Personal Time Off, Sick Leave, Custom Holiday, Vacation, Parental Leave, or Others.
Review the Amount section. Cognota automatically breaks the date range into individual days and pre-fills each based on the person's daily capacity (for example, 8 hours). Adjust any day's hours if needed — useful for half days or partial leave.
Click Add.
You'll see a confirmation once the entry saves. Where it shows up depends on the date:
Time off dated today or in the future appears under Upcoming Time Off.
Time off dated before today appears under History instead.
Editing or Deleting a Time Off Entry
From the Upcoming Time Off or History table:
To edit, click the pencil icon next to the entry, update the dates, type, or hours, and save.
To delete, click the trash icon next to the entry, then confirm by selecting Yes, Delete Time Off in the dialog that appears.
Viewing Time Off History
The History tab keeps a full record of past time off, sortable by date, type, or hours — useful for reviewing how much time off someone has taken over a given period.
